--- title: "Scenario 3: Scheduled Sessions Only" description: This scheduling scenario is best for teams who want to keep the same or a similar schedule to the one they followed when doing their webinars live but remove the burden of presenting (including not having to manage interactivity live). Chat response times are good, because chat only happens during scheduled sessions, which always have moderator coverage. --- [Skip to content](https://hubspot.ewebinar.com/help/scenario-3-scheduled-sessions-only#main-content) [![ewebinar-logo](https://hubspot.ewebinar.com/hs-fs/hubfs/ewebinar-logo.png?width=156&height=25&name=ewebinar-logo.png)](https://ewebinar.com/) - [Help center](https://ewebinar.com/help) Open main navigation Close main navigation - [Help center](https://ewebinar.com/help) - [Account](https://app.ewebinar.com/home) [Account](https://app.ewebinar.com/home) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://hubspot.ewebinar.com/help?hsLang=en) 2. [Getting Started Right](https://hubspot.ewebinar.com/help/getting-started-right?hsLang=en) 3. [Schedule & Chat Setup Guide](https://hubspot.ewebinar.com/help/getting-started-right?hsLang=en#schedule-chat-setup-guide) # Scenario 3: Scheduled Sessions Only ### Choose a scenario as a starting point Below is one of [four common approaches to scheduling an eWebinar](https://hubspot.ewebinar.com/help/ewebinar-schedule-chat-setup-guide?hsLang=en). When deciding how to configure the **Schedule** and **Chat** of your eWebinar, pick the scenario that most closely fits with what you are trying to accomplish. **You can see and choose one of the four scenarios [here](https://hubspot.ewebinar.com/help/ewebinar-schedule-chat-setup-guide?hsLang=en).** ### What this scenario optimizes for This model is best for teams who want to keep the same or a similar schedule to the one they followed when doing their webinars live but remove the burden of presenting (including not having to manage interactivity live). Chat response times are good, because chat only happens during scheduled sessions, which always have coverage. ### Why this scenario exists Sometimes teams moving from live webinars to automation initially keep the same schedule. This model supports that approach while allowing the webinar content to be delivered automatically. However, because availability is still limited to set scheduled times*,* this model will likely not increase attendance, engagement, or watch time. ***We almost never recommend this model.*** ### How it manages chat expectations Chat expectations are managed by limiting chat to scheduled session windows. Because attendees can only join at scheduled times in a fixed time zone, it is straightforward to cover the schedule with moderators. This reduces the need for broad availability and makes response times easier to control. ### Recommended configuration details ### **Schedule tab** **Event type:** Recurring **Scheduled webinars:** - Recurrence**:** Weekly or less frequent, At least one day, At least one session time - Time zone: Fixed (Your time zone) **On-demand webinars:** Off**Just-in-time webinars:** Off**Replays:** Off ([Read guide to replays](https://hubspot.ewebinar.com/help/guide-to-using-replays-in-ewebinar?hsLang=en)) **Hours of operation:** N/A ### **Chat tab** **Chat preferences**: Chat for scheduled sessions only. If you wish to include replay links in your follow-up emails, you may want to only show an **Email form** (or disable chat altogether) for [replays](https://hubspot.ewebinar.com/help/guide-to-using-replays-in-ewebinar?hsLang=en). **Moderators**: One or more moderators (coverage only during scheduled sessions) **Moderator notifications:** - Send email for first chat message: Optional - Send SMS for first chat message: No - Send email 15 minutes before a session: Yes - Slack integration: Recommended (if relevant) **Welcome messages**: Per [best practices](https://ewebinar.com/help/feature-glossary-of-best-practices-chat-tab#welcome) **Auto response**: Yes - Auto response message: Yes (As a failsafe only, per [best practices](https://ewebinar.com/help/feature-glossary-of-best-practices-chat-tab#auto-response)) - Auto response trigger time: 2 - 5 minutes ### Tradeoffs - Attendance will likely remain flat, since attendees still have limited opportunities to join. - Scheduled-only availability can reduce watch time and engagement compared to immediate access, because it creates a delay between peak interest and viewing. - Scale is limited by the availability of the moderator. - Engagement and watch-time improvements depend heavily on how well you adapt your webinar script for automation and interactivity. ### Transition note (for nervous teams) This model is a common starting point for teams transitioning from live webinars. Once you’re more familiar with eWebinar, we recommend switching to the [Recommended Default](https://hubspot.ewebinar.com/help/scenario-1-recommended-default?hsLang=en)or [Strict Chat Coverage](https://hubspot.ewebinar.com/help/scenario-2-strict-chat-coverage?hsLang=en) scenarios as quickly as possible. Otherwise, you will miss out on the greatest benefits of webinar automation: scale, higher attendance, stronger engagement, and longer watch times. - [Getting Started Right](https://hubspot.ewebinar.com/help/getting-started-right?hsLang=en#main-content) - [START HERE! 👇](https://hubspot.ewebinar.com/help/getting-started-right?hsLang=en#start-here) - [Schedule & Chat Setup Guide](https://hubspot.ewebinar.com/help/getting-started-right?hsLang=en#schedule-chat-setup-guide) - [Plan, Script & Record](https://hubspot.ewebinar.com/help/plan-script-record?hsLang=en#main-content) - [Develop a presentation that works](https://hubspot.ewebinar.com/help/plan-script-record?hsLang=en#develop-a-presentation-that-works) - [Adapt your script for automation](https://hubspot.ewebinar.com/help/plan-script-record?hsLang=en#adapt-your-script-for-automation) - [Record your presentation](https://hubspot.ewebinar.com/help/plan-script-record?hsLang=en#record-your-presentation) - [Create & Configure](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#main-content) - [Create your eWebinar](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#create-your-ewebinar) - [Schedule: Choose when and how people can atttend](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#schedule-choose-when-and-how-people-can-atttend) - [Notifications: Set up reminders and follow-ups](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#notifications-set-up-reminders-and-follow-ups) - [Interactions: Pre-program engagement & manage video](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#interactions-pre-program-engagement-manage-video) - [Chat: Configure chat for your goals and availability](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#chat-configure-chat-for-your-goals-and-availability) - [Registration: Design your registration experience](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#registration-design-your-registration-experience) - [Settings: Customize the webinar experience](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#settings-customize-the-webinar-experience) - [Webinar Series: Build structured learning paths](https://hubspot.ewebinar.com/help/create-configure?hsLang=en#webinar-series-build-structured-learning-paths) - [Publish & Promote](https://hubspot.ewebinar.com/help/publish-promote?hsLang=en#main-content) - [Test and publish your eWebinar](https://hubspot.ewebinar.com/help/publish-promote?hsLang=en#test-and-publish-your-ewebinar) - [Share and embed your eWebinar](https://hubspot.ewebinar.com/help/publish-promote?hsLang=en#share-and-embed-your-ewebinar) - [Registration and access options](https://hubspot.ewebinar.com/help/publish-promote?hsLang=en#registration-and-access-options) - [Integrate & Track](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#main-content) - [CRM setup and property mapping (e.g. for a sales funnel)](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#crm-setup-and-property-mapping-e-g-for-a-sales-funnel) - [Scripts and tracking pixel setup](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#scripts-and-tracking-pixel-setup) - [CRM and marketing automation integrations](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#crm-and-marketing-automation-integrations) - [Chat, SMS, WhatsApp, and email integrations](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#chat-sms-whatsapp-and-email-integrations) - [Video import integrations](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#video-import-integrations) - [Payment integrations](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#payment-integrations) - [Course and certification integrations](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#course-and-certification-integrations) - [Custom integrations](https://hubspot.ewebinar.com/help/integrate-track?hsLang=en#custom-integrations) - [Webinar Dashboards](https://hubspot.ewebinar.com/help/webinar-dashboards?hsLang=en#main-content) - [Dashboard basics](https://hubspot.ewebinar.com/help/webinar-dashboards?hsLang=en#dashboard-basics) - [Understand analytics and performance](https://hubspot.ewebinar.com/help/webinar-dashboards?hsLang=en#understand-analytics-and-performance) - [Moderate and respond to chat](https://hubspot.ewebinar.com/help/webinar-dashboards?hsLang=en#moderate-and-respond-to-chat) - [Account & Subscription](https://hubspot.ewebinar.com/help/account-subscription?hsLang=en#main-content) - [Manage your subscription and add-ons](https://hubspot.ewebinar.com/help/account-subscription?hsLang=en#manage-your-subscription-and-add-ons) - [Set up team roles and permissions](https://hubspot.ewebinar.com/help/account-subscription?hsLang=en#set-up-team-roles-and-permissions) [![Chill listening crop-3](https://hubspot.ewebinar.com/hs-fs/hubfs/logo_main_small%20(2).png?width=149&height=24&name=logo_main_small%20(2).png "Chill listening crop-3")](https://ewebinar.com/) © 2026 eWebinar™ Labs Inc. 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